Protect Your Investment Property”Conduct Move-In Reports


Did you know tenants are required to leave the premises they rent, in as good as or better shape then when they moved in? But how do you know what shape it was when they moved in?

Having a thorough and well documented move-in report will counteract any questions on the condition of the home when the tenant moved it. The tenant will be held accountable for any discrepancies between the move-in and move out reports.

Take your time when conducting the move-in report, the more detailed you can be now, the more it will benefit you when the time comes to perform the move out inspection.

Starting your move in on one side of the house only to move to the other, and then back to where you started; leaves a lot of room for something to get over looked. This is why creating a consistent pattern is extremely desirable. Details are important; the more the better. Marking an entire bedroom as okay creates a lot of ambiguous wiggle room come move out.

Look at everything. How are the walls? Document any nails holes; are there a lot of holes or just a few? Are they concreted in one area or is throughout the living room? Do the walls need to be painted or is it brand new paint?

As soon as you finish one area (ceiling, walls, ceiling fans, etc.) move on to the next. Does the room have a sliding glass door? Is it in proper working order? Are there any blinds or drapes? Is the screen door free from dents or holes?
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Now continue on this path throughout the house, make sure to check all the bedrooms, bathrooms, kitchen, dining room or area. Don’t forget basements, garages, and utility or laundry rooms as well.

Taking pictures of the home is always a good idea, especially focus on areas of concern or new items through the house. Documenting the outside condition is vital as well. Check the exterior lighting and fences. Is the yard alive, recently mowed or raked?

Allow your tenant to review the move-in report; answer any questions they may have. Arrange for convenient times to make any repairs that may have arisen during the move-in. Have your new tenant sign and date the report with the understanding that this IS the move-in condition. Mail or give them a copy of the report, and allow them three to seven days to make notes of anything else they may find needs documentation.

Detailed move-in reports are essential to rental properties. You as the landlord and the tenant will benefit from such a report. Not only does it protect the tenant from incurring costs from damage that was present prior to their move-in; it also protects you the homeowner in the event that there is new damage after the tenant moves out.

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