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PowerPoint audience handouts offer a way of giving the attendees of your presentations something to remember you by. They normally consist of printouts of the presentation; one, two, three, four six or nine slides to a page. Naturally, however, whether or not the essence of your presentation can be captured by this kind of printout depends on the nature of the presentation.

To customize the appearance of handouts, click on the View tab of the PowerPoint ribbon and then click on the Handout Master button. In PowerPoint, masters allow you to determine the format of the three main elements within a presentation; slides, speaker notes and handouts. When you are in handout master mode, the Handout Master contextual tab appears. It contains a Page Setup section which allows you to choose the orientation of both the page as a whole and of the individual slide miniatures. It also contains buttons for activating or deactivating the header, footer, date and page number as well as for formatting the background of the slide.

Given that Microsoft PowerPoint allows you to produce three separate elements (slides, speaker notes and handouts), when the print command is used, you need to specify which of these elements you wish to print. This is done by choosing an option from the Print What drop-down menu. In addition to the three elements mentioned above, you can also print the outline of the presentation.

For presentations containing a fair amount of important detail, it may be more useful to print out the slide outline and distribute it to the audience in place of PowerPoint’s usual handouts. Better still, you can export your presentation into Microsoft Word and then customise it for your audience. To export an outline, from the Office button, choose Publish and then Create Handouts in Microsoft Word.

When exporting to Word in this way, you will be presented with a dialogue box which allows you to choose one of five page layout options. Firstly, you can have speaker notes next to slides. This will create a two column layout with a slide miniature in column one and speaker notes next to it in column two. If you have used the speaker notes feature in your presentation, this may be a useful solution. The second option is Blank Lines Next to Slides: this produces the same two column layout as the first option but the right hand column is blank, so that you can enter notes next to each slide.

The first two options don’t offer you much room for text. If you have made or wish to make extensive notes on each slide, options three and four (Notes below Slides and Blank lines below Slides) provide a layout with the text below the slide miniature and leaves approximately 60 percent of the page free for notes.

If you simply wish your audience to have a summary of the content of the presentation, you can choose the final option: Outline Only. This simply exports the text on each slide into Microsoft Word.

When exporting to Microsoft Word in this way, you have the option of activating Paste Link. This will create a link between the exported file and the original PowerPoint presentation, such that, if the presentation is modified, the exported Word file will also be updated.

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Graphic design refers to artistic and professional tasks which focus on visual communication and presentation in order to communicate an idea or concept. An assortment of methods is used to create and combine symbols, images and words to create a visual depiction of ideas and messages. A graphic artist/designer is one who does the designs graphics. Graphic design software programs provide all of the professional and creative tools that one will need for drawing, photo editing, web graphics, logos, page layout, painting, image design and editing, illustration, and other design processes.

There is no one best digital design computer program. However, there are specific software programs that are better for certain graphic design tasks. One should choose programs for digital design based on the task that will be performed.

Professional graphic designers tend to use graphic designing software that contain page layout software, graphics software, and word processing software. Adobe products of graphic design applications such as Photoshop, Illustrator, and InDesign are a few of the best graphic design software. As well, Corel products are top selling products of graphic design software programs. Top Corel products include CorelDRAW, Corel Ventura layout software, and Corel Photo-Paint.

Microsoft produces Microsoft Word, Excel, PowerPoint, and Microsoft Office Publisher which is used in page layout for print. Quark Press Serif produces a number of Web design applications for graphics, but the primary graphic design software application is Serif Page Plus. The latest versions from Adobe, Corel, and Serif can be downloaded or purchased as a hardcopy.

A few top software programs for graphic design include:

Avanquest Design and Print Business Edition: This software allows designers to create and publish various sales and public relations materials such as greeting cards, postcards and flyers.

Greenstreet Publishing Studio: This design software allows one to make documents in a number of languages. One can edit photos with added filters, borders and image effects.

Broderbund Print Master: This software is filled with templates such as brochures, flyers, posters and other office forms. Photo and image editing is included. It is very use-friendly.

Print Shop Pro Publisher: This award-winning program allows one to edit photos and images, produce unlimited designs, and use clip-arts for a variety of projects.

Logos: For commercial printing, scalable EPS graphics are the format that designers choose because they can be easily imported into most major page layout programs. Vector-based drawing programs allow more flexibility when creating artwork that is to be resized or must go through numerous edits. Adobe Illustrator, CorelDraw, and Macromedia Freehand are examples of vector-based graphics software for logo design.

Print Artist: This software contains a broad range of images, design, templates and fonts.

Graphic Design Software for Photo-Editing and Illustration: Adobe and Corel provide most of the professional level graphics software choices. Bitmap graphics tools are needed for working with photos, scans, or other images. Adobe Photoshop, Corel Photo-Paint, Corel Paint Shop Pro, and The GIMP are top choices.

With the right digital design software, you can create just about any print or Web design project.

Designers generally prefer Macromedia and look for cheap Adobe software for their computers. Business professionals likely look for Microsoft software for managing and operating basic business functions.

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Before you can edit or format your text, you need to highlight it. Highlighting your text is a way of telling Microsoft Word that you want to work with a certain piece of text. (Highlighting is also referred to as selecting.)

The easiest way of selecting text is to position the cursor where you want your selection to start, click and hold the mouse button down and drag to the position where you want to end the selection. It is not necessary to drag across every single line that you want to select. It is sufficient to move in a straight line from start to the finish.

To deselect your text and remove the highlight, simply click anywhere in your text. The flashing text cursor will then reappear.

Another easy way of highlighting text is to select the whole document. This is done using the “Select All” command. In Microsoft Word 2007, the “Select All” command can be found in the “Editing” group of the “Home” Tab. Click to display the “Select” drop-down menu then choose “Select All”.

The “Select All” command can be found in lots of programs and lots of different environments. It can also be done via the keyboard using Control-A: that is to say, keep the Control key held down while typing “A”.

As well as highlighting character by character, Word also allows you to select complete lines. To do this, move the cursor into the left margin and you’ll notice that it changes to an arrow pointing to the right. When the cursor changes, simply click to highlight a single line or click and drag to highlight several lines.

Another way of highlighting text is to click multiple times. To highlight a word, double click on the word; to highlight an entire paragraph, click three times on the paragraph.

It is also possible to select text using the mouse and keyboard. This normally involves using the Shift key. One such technique is click then Shift-click. First, you click to position the cursor at the start of the text to be highlighted; next hold down the Shift key and click to mark the point where you want the highlighting to end. All the text between the two clicks will now be selected.

To highlight text without the mouse, use the cursor keys on your keyboard to position the cursor where you want your highlight to begin. Next, press Shift in conjunction with one of the cursor keys. To highlight character by character, press the right or left cursor key depending on the required direction. To highlight line by line press the down or up cursor key.

The Shift key can also be used in conjunction with Control. For example, if you hold down the Control and Shift keys and press the right arrow, you will select word by word instead of character by character. In a similar way, if you hold down Shift and Control and press the down arrow, you will select paragraph by paragraph.

The Home and End keys can also be utilised in this context. For example, if the cursor is in the middle of a line, pressing Shift and Home will select from the cursor position to the start of the line while pressing Shift and End will select from the cursor position to the end of the current line. Holding down Control and Shift and pressing the right cursor key will select from the cursor position to the start of the document. Control, Shift and End will select from the current position to the end of the document.

Posted under Software